ProofHub
A flat rate work tool with no per user fee, strong proofing and a calm feature set built for growing teams and clients.
ProofHub charges one flat monthly fee for unlimited users, which flips the usual math: the more people you add, the cheaper it gets per head. Inside you get tasks with board, table, Gantt and calendar views, time tracking, discussions, chat, notes, forms and a proofing tool that lets you mark up and approve files in place. It is a natural fit for marketing and agency teams that share work with clients. The tradeoffs are a dated feel in places, a 40 project cap on the entry plan, and a thinner integration list than the big platforms, so teams that lean on many connected apps may feel boxed in.
One flat fee for the whole team, so adding people stops adding to the bill.
In its favour
Held against it
Flat pricing and proofing lead, integrations are the trade.
ProofHub scores well on value and support, driven by the flat fee that rewards larger teams. Integrations are the soft spot, and the interface trails the slickest rivals, so the appeal rests on price and the built in proofing rather than raw breadth.
Scored against the same five weighted criteria we use across project management. See the rubric →
a marketing or agency team that shares work with clients, values built in proofing and wants one predictable bill for unlimited users.
a small team that would pay more than per seat rivals, or one that depends on a long list of third party integrations.
What it costs
Flat rate per month, unlimited usersPricing as of June 2026. Both plans bill a flat fee for unlimited users with no per seat charge; rates shown are billed annually ($50 and $150 billed monthly). Ultimate Control runs $89 per month for the first three months, then $135. A 14 day free trial is offered. Check the vendor for current pricing.